Privacy Policy
Last Updated: 6th May 2025
1. Introduction
Deep-Talent.ai ("we", "us", "our") is committed to protecting and respecting your privacy. This policy explains how we collect, use, process, and protect personal data when you visit our website (www.deep-talent.ai) or interact with us, for example, by contacting us or applying to become a consultant.
We are the data controller for the personal data collected through this website. Our contact details are provided in Section 11.
This policy is written in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Information We Collect
We may collect and process the following types of personal data about you:
- Identity and Contact Data: Includes your name, email address, telephone number, company name, job title, and LinkedIn profile URL (if provided, e.g., via contact forms or applications).
- Application Data: Includes information you provide when applying to become a consultant, such as your CV/resume, details of your experience, skills, and qualifications.
- Technical Data: Includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website. This is typically collected via cookies and analytics tools.
- Usage Data: Includes information about how you use our website, such as pages visited and links clicked. This is typically collected via cookies and analytics tools.
- Marketing and Communications Data: Includes your preferences in receiving marketing from us (where applicable and consent is obtained).
We do not intentionally collect any Special Categories of Personal Data (e.g., details about race, ethnicity, religious beliefs, health, sexual orientation, political opinions) through this website.
3. How We Use Your Information and Lawful Basis for Processing
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances, relying on the specified lawful basis:
| Purpose/Activity | Type of Data | Lawful Basis for Processing |
|---|---|---|
| To respond to your enquiries via contact forms/email | Identity and Contact | Legitimate interests (to respond to communications) |
| To process your application to become a consultant | Identity and Contact, Application Data | Legitimate interests (to assess suitability), Taking steps prior to potentially entering into a contract |
| To manage our relationship with you | Identity and Contact | Legitimate interests (to manage relationship) |
| To administer and protect our business and website | Identity and Contact, Technical | Legitimate interests (for running our business, provision of IT services, network security) |
| To use data analytics to improve our website | Technical, Usage | Legitimate interests (to define types of customers, keep website updated and relevant, develop our business) - Subject to Cookie Consent where applicable |
| To send marketing communications (if opted-in) | Identity and Contact, Marketing & Comms | Consent |
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis which allows us to do so.
4. Data Sharing and Disclosure
We may share your personal data with trusted third parties where necessary, including:
- Service Providers: IT and system administration services, website hosting, analytics providers (e.g., Google Analytics), email service providers.
- Professional Advisers: Lawyers, bankers, auditors, and insurers who provide consultancy, banking, legal, insurance, and accounting services.
- Regulators and Authorities: HM Revenue & Customs, regulators, and other authorities who require reporting of processing activities in certain circumstances.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We do not sell your personal data.
5. Data Security
We have put in place appropriate technical and organisational security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. Access to your personal data is limited to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions and are subject to a duty of confidentiality.
6. Data Retention
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements.
To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process it, and applicable legal requirements. For example, data related to unsuccessful consultant applications may be kept for a shorter period than data for active contacts or necessary business records.
7. International Transfers
Some of our external third-party service providers may be based outside the UK or European Economic Area (EEA). Whenever we transfer your personal data out of the UK/EEA, we ensure a similar degree of protection is afforded to it by ensuring appropriate safeguards are implemented, such as relying on adequacy decisions or using specific contracts approved for use in the UK which give personal data the same protection it has in the UK.
8. Your Legal Rights
Under UK data protection law, you have rights regarding your personal data:
- Right of access: Request access to your personal data.
- Right to rectification: Request correction of inaccurate personal data.
- Right to erasure: Request deletion of your personal data.
- Right to restrict processing: Request restriction of processing your personal data.
- Right to data portability: Request transfer of your personal data to you or a third party.
- Right to object: Object to processing based on legitimate interests or for direct marketing.
- Rights related to automated decision making and profiling: You have rights where decisions are based solely on automated processing.
To exercise any of these rights, please contact us using the details in Section 11. You will not usually have to pay a fee, but we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive. We may need to request specific information from you to help us confirm your identity.
9. Cookies and Tracking Technologies
Our website uses cookies to distinguish you from other users, help provide you with a good experience, and allow us to improve our site. Cookies are small text files stored on your browser or device. We use analytical cookies (e.g., Google Analytics) to understand website usage. For detailed information on the cookies we use and the purposes for which we use them, please see our [Link to separate Cookie Policy - Create and link this if applicable] Cookie Policy. You can set your browser to refuse some or all cookies, or to alert you when websites set or access cookies.
10. Changes to This Policy
We keep our privacy policy under regular review. Any changes will be posted on this page, and where appropriate, notified to you. Please check back frequently to see any updates or changes.
11. Contact Us
If you have any questions about this privacy policy or our privacy practices, please contact us at:
Email: privacy@deep-talent.ai
Company: Deep Talent AI Limited
12. Complaints
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.